Invitation Enrollment

The Invitation Enrollment process will assist Chapter Advisors with large enrollment groups by streamlining payment options and allowing students to enter their own profile information. This is an additional enrollment process. It will not replace the existing Classic Enrollment process, which requires Chapter Advisors to enter the student’s profile information.

Process

Chapter Advisors will

• Create an enrollment period with a start and end date.
• Choose who will receive an invitation to join during the enrollment period.
• Determine how enrollment fees are collected (Chapter Pay or Member Pay).

Invited members will

• Receive an email invitation from the Chapter Advisor.
• Provide and update their profile information.
• Pay their enrollment fees (if Member Pay was selected by Chapter Advisor).

Step-by-Step Instructions

Step 1: Create an Enrollment Period

1. Login to Write Away.
2. Click Invite Enrollment tab.
3. Click Manage Enrollment Periods tab.
4. Click Add Enrollment Period button.
5. Enter Enrollment Period Information.
   • Enter Start Date
   • Enter End Date
   • Enter Induction Date
6. Click Create Enrollment Period tab.

Note: The enrollment period must be 14 days (minimum) to 42 days (maximum). The induction date must be a minimum of 21 days after the end date.

Step 2: Add Invitations

Invitations require the student’s first name, last name, and email address. When your student accepts the invitation, they will be prompted to complete the rest of their profile information. Digital certificates will be emailed to the Lead Advisor within 3-5 business days of the close of the enrollment period.

Note: Write Away will not accept an email address previously entered.

There are two options for entering student invites:

Option 1: Individual Entries

1. Click the Manage Invitations tab.
2. Click the Add Invitation button.
3. Enter the student’s first name, last name, and email address.
4. Click the Create Invitation button.
5. Click Add Another Invitation to invite more students for membership.
6. Return to Invitation List to view invitations that have been entered.

Option 2: Bulk Entry

Follow on-screen instructions for Bulk Entry Invitation.

Step 3: Enrollment Payment and Activation

Member Pay

If Member Pay was selected, students will receive an email to accept the invitation for membership and create their profile.

1. After completing their profile, they will receive a second email with instructions to make the induction fee payment.
2. Once payment is made, the student will receive notification that their membership has been activated.
3. Digital membership certificates will be emailed to the Chapter Advisor and pins will be mailed to the Chapter Advisor within two business days after the enrollment period closes.

Chapter Pay

If Chapter Pay was selected, students will receive an email to accept the invitation for membership and create their profile. Please note that we cannot collect local dues on behalf of chapters.

1. The Chapter Advisor must submit induction fees by university/chapter check or credit/debit card after the enrollment period closes.
2. Once payment is received by the Central Office and entered, the student will receive notification that their membership has been activated.
3. Digital membership certificates will be emailed to the Chapter Advisor and pins will be mailed to the Chapter Advisor within two business days after the enrollment period closes and payment has been received.

Additional Information

Student Invite Status Column

Contacted – Student has been sent an email.
Registration Not Started – Student has not started their registration
Registration Started – Student has started to fill out the information but not yet paid.
Registration Completed – Student has completed the registration but not yet paid.
Accepted – Chapter Pay, they have filled out application. Chapter will pay for membership fees.